Procurement route uncertainty
Bid, piggyback, sole source, cooperative contract, informal quote, board item — the route is where many purchases slow down.
Airport procurement intelligence for lean teams
Find the right buying path before the purchase gets stuck.
TarmacSync helps small and mid-sized airports evaluate the right buying path — including cooperative contract options, funding-related requirements, local approval flags, and documentation needs — then packages the result into a board-ready Buy Path Brief.
Private Preview Coming Soon
See How It Works
Buying path clarity
Grant & policy pre-checks
Audit-ready documentation
Built for procurement planning support. TarmacSync does not replace legal, FAA, sponsor, board, or grant authority review.
BUY PATH WORKSPACE
Purchase request
ARFF Vehicle Acquisition
Cooperative contract options
Potential paths found for review
Funding and compliance flags
Buy America, DBE, insurance, local approvals
Buy Path Brief
Shareable summary for internal stakeholders
Decision-ready summarySOURCE-BACKED
One sessionto a clearer first-pass procurement route — not weeks of searching
1 brieffor procurement, finance, legal, leadership, and grant teams
V1 focusairport equipment and operational purchases
Pilot-readylow-friction onboarding for early airport partners
Why it matters
Airport purchases have hidden gates. TarmacSync surfaces them early.
The first question is rarely “which vendor?” It is usually “what is the defensible way to buy this without creating audit, funding, approval, or timeline risk?”
Funding and sponsor overlays
AIP, BIL, state, local match, grant assurances, DBE, Buy America, insurance, and sponsor rules can change the answer.
Documentation gaps
Even when the purchase route is correct, missing source records, approvals, or file notes can create rework later.
Staff capacity pressure
Small airport teams do not have unlimited procurement staff, but they still face enterprise-grade compliance expectations.
Board and leadership questions
Airport directors need a clean way to explain why a route was selected before the item reaches leadership or the board.
Timeline drag
A purchase that should be simple can turn into weeks of searching policies, contract sites, old files, and grant language.
The platform
One workspace for the buying path.
TarmacSync is not trying to replace your ERP, procurement office, legal counsel, or grant authority. It gives airport teams a faster, cleaner starting point before the process branches.
- Built around airport equipment and operational purchasing workflows.
- Captures the sources and assumptions behind the suggested path.
- Designed for low-friction adoption by small and mid-sized airports.
Procurement Path Finder
Evaluates potential buying routes — cooperative, bid, quote, sole-source/exception, emergency, or further review — using airport profile, purchase type, funding, and source inputs.
Grant Compliance Pre-Flight
Flags common funding and documentation considerations before the purchase moves forward.
Local Policy Lens
Organizes airport-specific thresholds, approval gates, and sponsor rules from your onboarding documents.
Buy Path Brief
Creates a shareable summary with recommended next steps, source links, and file checklist.
Documentation Checklist
Highlights what should be collected for the file before the purchase reaches audit review.
AI-Assisted Review
Uses AI to accelerate research and drafting while keeping human review, source tracking, and disclaimers front and center.
Core output
A cleaner answer than “we need to look into it.”
The Buy Path Brief gives leadership a structured, source-backed starting point: what the purchase is, which buying routes appear viable, what requirements need review, and what documentation belongs in the file.
- Built for internal alignment Give airport leadership, procurement, finance, legal, and grant stakeholders the same starting point.
- Source-backed by design Preserve links, notes, assumptions, and flags so the purchase file is easier to defend.
- Practical, not academic Focused on what airport teams need to move the item forward.
Buy Path Brief
Airport Equipment Purchase
$250K+ threshold review
01
Purchase snapshotCategory, value, urgency, funding, airport profile
INPUTS02
Viable buying routesCooperative, bid, quote, exception, or further review
ROUTES03
Funding and approval flagsAIP/BIL/state/local, board, sponsor, insurance
FLAGS04
File checklistRequired documents, source links, notes, next steps
EXPORT
V1 focus
Focused on the airport purchases that actually move the operation.
TarmacSync starts with the buying categories airports see most often across equipment, operations, terminal, airfield, fleet, and services — areas where approvals, funding, documentation, and source selection create real operational value.
ARFF & safety equipment
High-value, high-scrutiny purchases where funding, specifications, lead times, and approval documentation matter.
Snow removal & operations equipment
Recurring operational purchases where timing, replacement planning, and buying-path clarity can prevent avoidable delays.
Terminal equipment & facility support
Day-to-day terminal needs such as access control, signage, facility equipment, support systems, and passenger-facing operational purchases.
Airfield maintenance equipment
Lighting, signage, markings, safety, maintenance, and operations-support purchases where documentation gaps can slow execution.
Airport fleet & maintenance vehicles
Trucks, utility vehicles, maintenance vehicles, and support fleet purchases where cooperative contract review can save staff time.
Operational services
Planning support for airport consulting engagements, ARFF training/services, security services, specialized maintenance, and other recurring operational service needs.
Private preview
A guided pilot built around a real airport purchase.
When preview access opens, design partners will use TarmacSync on real capital equipment or operational service purchases to compare buying routes, identify approval and funding flags, and create a Buy Path Brief for internal review.
Design-partner preview$350–$1,500/mo
Limited pilot pricing for early airports when access opens. Production pricing will be set after V1 launch based on pilot feedback.
Test a real procurement question
Apply the workflow to an upcoming purchase where the buying path, funding conditions, or documentation requirements need to be clarified.
Configure your airport’s rules
Capture purchasing thresholds, approval steps, funding profile, and frequently purchased categories so the output reflects how your airport actually buys.
Create a source-backed Buy Path Brief
Package route options, cooperative contract references, approval flags, funding considerations, and file documentation into a cleaner internal review artifact.
Stay low-friction
Simple pilot scope, practical data-security notes, and clear cancellation terms designed for early airport adoption.
Starter$350/mo
Single airport, one purchase category, basic Buy Path Brief, async support.
Operational$750/mo
Single airport, multiple categories, document checklist, monthly review call.
Multi-Airport$1,500/mo
Up to three affiliated airports, guided setup, priority support.
Early design-partner pricing. Production pricing will be set after V1 launch based on pilot feedback.
Why TarmacSync exists
Built from the airport side of the problem.
TarmacSync is shaped by firsthand airport operations and procurement experience — the pressure of moving purchases forward while protecting funding, approvals, compliance, and the procurement file.
Airport-side procurement perspectiveDesigned around the questions airport managers, procurement teams, finance, legal, and grant stakeholders actually ask.
FAQ
Questions airport teams usually ask first.
Clear answers for procurement, airport leadership, finance, legal, grant, and IT stakeholders.
What is TarmacSync?
TarmacSync is a procurement intelligence platform for airports. It helps teams evaluate buying routes, identify potential cooperative contract options, flag funding and approval considerations, and produce a source-backed Buy Path Brief for internal review.
Who is it designed for?
TarmacSync is best suited for small and mid-sized airports, nonhub and small commercial service airports, GA airports with capital programs, county/city-operated airports, and airport managers or procurement teams handling complex purchases with limited staff.
What kinds of purchases does V1 support?
V1 is focused on practical airport buying categories across equipment, operations, terminal, airfield, fleet, and services. Examples include ARFF and safety equipment, snow removal and operations equipment, terminal equipment and facility support, airfield maintenance equipment, airport fleet and maintenance vehicles, and operational service categories such as airport consulting engagements, ARFF training/services, security services, and specialized maintenance support where procurement route clarity is valuable.
Does TarmacSync replace our procurement department, attorney, FAA review, or grant authority?
No. TarmacSync is a planning and decision-support tool. It does not provide legal advice, approve purchases, replace procurement authority, or substitute for FAA, sponsor, grant, or board review. It helps your team get to a clearer, better-documented starting point.
What does the Buy Path Brief include?
The brief can include a purchase summary, possible procurement routes, cooperative contract options for review, funding-source considerations, local approval flags, source links, file documentation checklist, and recommended next steps.
What if no cooperative contract is available?
That is still a useful result. TarmacSync can identify that a cooperative route may not be available or may require further review, then help organize the likely next path, documentation needs, and questions for procurement, legal, or grant stakeholders.
How does onboarding work?
During the pilot, TarmacSync collects basic airport profile information, purchasing thresholds, approval requirements, sample policies, commonly purchased categories, and funding context. The goal is to configure a practical first-pass workflow quickly without a heavy implementation project.
How much does it cost?
Early design-partner pricing is tiered by scope: Starter at $350/month for one airport, one purchase category, a basic Buy Path Brief, and async support; Operational at $750/month for one airport, multiple categories, a document checklist, and a monthly review call; and Multi-Airport at $1,500/month for up to three affiliated airports, founder-led setup, and priority support. Production pricing will be set after V1 launch based on pilot feedback.
Is our data secure?
TarmacSync V1 is designed around practical security for an early-stage pilot: limited data collection, least-necessary access, source tracking, clear disclaimers, and avoiding unnecessary sensitive uploads. Airports should avoid uploading confidential legal, personnel, security-sensitive, or protected information unless a specific arrangement is in place.
When will pilot access open?
Private preview access is coming soon. The first design-partner group will be limited to airports with active or upcoming equipment and operational service purchases where buying-path clarity can be tested against real workflows.
Private preview coming soon
Airport procurement clarity is coming.
TarmacSync is being built for airport teams that need a faster, cleaner way to compare buying routes, protect the procurement file, and move high-value purchases forward with confidence.
Built for purchases that slow airport teams down.
When preview access opens, early airport partners will be able to test TarmacSync on real capital equipment and operational service purchases, review a source-backed Buy Path Brief, and help shape the V1 workflow.
Coming Soon- Procurement path review
- Grant and local policy pre-checks
- Board-ready Buy Path Brief